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WHOI Check-in Forms for Incoming Students

Form I-9, Employment Eligibility Verification

For students paid by WHOI during Fall 2019, the completed Form I-9 with acceptable and original documentation must be submitted in person at the WHOI Human Resources Department no later than September 6.

For students paid by MIT, the completed Form I-9 with acceptable and original documentation must be submitted in person at the WHOI Human Resources Department before the end of fall semester.

Click to access information about I-9 including the form.

Your identification documentation will need to be processed by E-Verify [click to access information about e-verify].

Forms for U.S. Citizens and Foreign Nationals

Electronic Funds Transfer (EFT) Form (Direct Deposit) (pdf)

This form is used to setup payroll and reimbursement (i.e. travel) through direct deposit.

Fellowship Payment Tax Memo (pdf)

Please read and sign this memo. Keep one copy for your records. This memo explains your tax obligations.

Patent Agreement (pdf)

Please read and sign.

Forms for U.S. Citizens Only (NOTE: Navy students do not need to complete the tax forms)

Form W-4 (Federal Tax Withholding) (pdf)

This form is for federal income tax. Read the instructions and complete the form. NOTE: Complete line 5 or 7 NOT both.

Form M-4 (MA Tax Witholding) (pdf)

This is the Massachusetts Employees Withholding Exemption Certificate. Complete and sign.

Forms for Foreign Nationals Only

**You must complete your online check-in with MIT's International Student Office (ISO) PRIOR to your check-in appointment at WHOI. Please plan accordingly. You may attend an ISO orientation after your WHOI check-in appointment but you will not be able to register for the summer/fall term so please attend an orientation session as soon as possible. See the MIT ISO website for more information.

Foreign National Information Form (FNIF) (pdf)

This form must be completed before you can receive any form of payment. All applicable questions on both pages. A copy of both sides of your I-94 Form "Arrival and Departure Record", (a small white card inside your passport), copy of your U.S. VISA from your passport, and 1-20 or IAP66 must be attached to this form. This form must be returned before any check can be issued by the WHOI Payroll Office and must also be completed by anyone receiving tuition remission/scholarship.  If you do not yet have a Social Security number please attach receipt of the application for the social security number. Contact Dena Richard at or 508-289-2377 in WHOI Payroll for questions.

Social Security Office in Falmouth

It is essential that you begin the process of obtaining a US social security number right away and report your number to the Academic Programs Office as soon as possible.  The local Social Security Administration office is located in Falmouth.

Directions to the Social Security Administration in Falmouth (pdf)

Opening a US Bank Account

We suggest using a local bank in Falmouth or the Cambridge area.

WHOI International Committee

The International Committee welcomes you to the Woods Hole Oceanographic Institution (WHOI). This committee provides support and assistance that can help you to become acclimated to the Institution and to the community.

International Committee Welcome Letter